Cal Poly

Information for Visiting Scholars

Establishing an Invitation to Cal Poly

If you are interested in a temporary research or teaching appointment at Cal Poly, please contact the academic department at Cal Poly associated with your field. The department will initiate the invitation process through the appropriate Dean's office. You may find academic departments listed under the A-Z search on the main Cal Poly web page: http://calpoly.edu

What We Need to Know About You

Forms

Once you have been invited by an academic department to visit Cal Poly, the International Center will assist you with the visa process. To get started, please be sure to provide all the information required by your hosting department or college for your assignment at Cal Poly. Also, please complete DS-2019 Request Form (online) and upload passport and proof of funding documentation through this online for to our secure database.

If your Cal Poly sponsor is offering you an internship, please complete the J-1 Student Intern Request Form (online).

You will be directed first need to create an account in the International Students and Schoolars system. After you have created your account, then re-select the link to the form again and login to begin the application.

Proof Of Funding

Be sure to include documented proof of any funds you will use to support yourself during your stay at Cal Poly. The amount of funds you will need to show will depend on your length of stay and number of dependents coming with you. Funding can be in any combination of salary from Cal Poly (if applicable), personal, government, or organizational funds including stipends, scholarships, or other support. Please also include a copy of your passport.

Costs

Below is the estimate of the cost of living in San Luis Obispo. This estimate is used to determine the amount of funding needed to issue the Forms DS-2019 for you and your family members. It includes the cost for mandatory health insurance for visitors on J-1 visas and any accompanying dependents on J-2 visas. This cost is approximately $123 per month. Health insurance is purchased by phone once the visitors arrive in the USA by calling Wells Fargo Insurance Services at 800-853-5899.

U.S. Dollars per Month
Yourself $2,100
Spouse $600
Each Child $350

Proof of English Language Proficiency

U.S. Department of State regulations require that the sponsor (Cal Poly) evaluate the visitor’s English language skills to determine that the visitor has sufficient proficiency in the English language to successfully participate in his or her program and to function on a day-to-day basis.

We are allowed to use one of the following "objective measurements of English language proficiency" to determine an applicant's language proficiency:

  • A recognized English language test;
  • Signed documentation from an academic institution or English language school; or
  • A documented interview conducted by the sponsor either in-person or by videoconferencing, or by telephone if videoconferencing is not a viable option. This is to be done by the faculty member serving as the mentor to the visitor while he or she is at Cal Poly.

What You Need to Know About Coming to Cal Poly

Resources

Please read through the information provided on this site to help you with your visa application process and other logistics to arrange for living in San Luis Obispo. The International Scholar Handbook provides more detailed information. Please read the Exchange Visitor Program Welcome Brochure from the United States Department of State Bureau of Educational and Cultural Affairs.

Check-in

We look forward to meeting you when you check in upon your arrival at Cal Poly. Please email Susan Tripp to schedule an appointment. Our office is in Building 52, Room E32. When you come to check in, bring your passport, DS-2019, Arrival Departure Record (I-94), proof of health insurance, and address information.

Please contact Judy Mitchell or Susan Tripp if you have any questions.

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© 2015 California Polytechnic State University Cal Poly International Center
Building 52, Room E32
San Luis Obispo, CA 93407
Phone: (805) 756-1477
Fax: (805) 756-5484
international@calpoly.edu